Prince Edward Island Home Economics Association
Promoting Healthy Families
   Home      About us      Bylaws and Constitution

 

CONSTITUTION

ARTICLE I: Name

The name of the organization shall be the Prince Edward Island Home Economics Association (PEIHEA).

ARTICLE II: Purpose

The objectives of the association shall be to:

1. bring about a closer cooperation among home economists in different fields of home economics on Prince Edward Island (PEI),

2. maintain, improve and increase the professional knowledge and ability of its members,

3. facilitate communications and cooperation with other organizations in the province who share the same overall aim,

4. encourage and support home economics students of undergraduate and graduate levels,

5. promote the welfare of the family, the home and the community.

ARTICLE III: Membership

Membership shall be limited to individuals who qualify for admission to one of three classes: Active, Associate, and Student.

ARTICLE IV: Governing Body

The governing body of the association shall be the Executive Committee consisting of the Officers, the Program Coordinator, the Communications Coordinator, and the representative from the PEI Home Economics Teachers Association. The Family and Nutritional Sciences Club (FANS Club) at the University of Prince Edward Island shall be entitled to send a representative as observer to Executive meetings. The officers shall be President, Vice-President, Secretary, Treasurer and Past-President.

ARTICLE V: Meetings

There shall be at least two general meetings of the association per year, once in September or October and once (the Annual Meeting) in May or June. The Executive Committee shall meet at least four times a year.

ARTICLE VI: Amendments

Amendments to the Constitution shall require for their adoption a two-thirds vote of the members present at the Annual Meeting. Notice of any amendments shall be given to the members in writing at least twenty-eight days prior to the meeting at which such vote is taken

Revised May 29, 1997; October 1, 1998; May 24, 2001; May 15, 2003; October 12, 2005, October 22, 2009

BYLAWS

BYLAW I: Membership

A. Qualifications:

1. Active membership shall be granted to an individual who has obtained a degree in Home Economics or another similar program of studies such as Human Ecology, Family and Nutritional Sciences or Food Science from a recognized university OR has obtained a degree from a recognized university in a course other than Home Economics but with a major in a related field and demonstrated through training or experience that the person serves the objectives of the association.

 
2. Associate membership shall be granted to an individual who has obtained a Home Economics diploma granted by a recognized college or school of technology after two years of successful study, OR holds a provincial Home Economics teacher's certificate, OR has training in home economics equivalent to two years of successful study with continued part-time study towards the completion of a degree in home economics or home economics education.
 
3. Student membership shall be granted to an individual who is enrolled as a student in a Home Economics or related degree program in a Canadian university OR is enrolled in full-time study following a Home Economics degree.
 

1. Active members in good standing shall be entitled to attend and vote at all regular and special meetings of the association and to hold elective and appointed office.

2. Associate members in good standing shall be entitled to attend and vote at all regular and special meetings of the association and to hold appointed, but not elective office.

3. Student members in good standing shall be entitled to attend and vote at all regular and special meetings of the association and may act on committees but shall not hold elective or appointed office.

C . Fees:

1. Each year members shall pay a fee as determined annually by the Executive Committee. Any change in fee amount for the current membership year shall be approved by a majority vote of the members present at the Annual Meeting. Notice of the proposed change shall be given to members in writing at least twenty-eight days prior to the Annual Meeting.
 

2. The membership fee for Active and Associate members shall be the same amount. Student membership fee shall be half that amount.  Membership fee for the first year shall be waived for graduates who apply within two years of  undergraduate degree education. Members who have belonged to the association for forty years shall be considered Life Members and will not be required to pay the membership fee. Life Members will maintain their rights and privileges.


3. Fees shall become payable on April 1.
 

4. Any member whose fees are unpaid by July 1 shall forfeit membership. To be readmitted to the association, such person shall submit a new application for membership along with the annual fee for that year. To avoid the need for submission of a new application, members who wish to withdraw from the association may submit a written resignation to the Secretary. Members who have resigned may rejoin by notification and payment of the current fee.


BYLAW II: Finance

1. The fiscal year of the association shall be from April 1 to March 31.
 
2. Necessary expenditure of the association shall be paid from the funds of the association on the approval of the Executive Committee.
 
3. No debt shall be incurred by the association.
 
4. One member of the association shall be appointed reviewer at the Annual Meeting during the term of office of each treasurer. The reviewer shall confirm the correctness of the financial records for the fiscal year before the Annual Meeting.
 
5. The annual financial statement shall be ratified by the Annual Meeting of the association.
 

6. The budget shall allow for the preparation and distribution of at least two Newsletters a year.

BYLAW III: Executive Committee

1. The Executive Committee shall be empowered to carry on the regular business of the association between meetings and to fill any vacancies which occur on the Executive Committee.
 
2. The Executive Committee may appoint such special committees and liaisons/representatives to other groups as it may from time to time require. Standing and special committee chairpersons shall report to Executive Committee as needed and on request of the President.
 

3. Executive Committee members are required to attend Executive Committee meetings. If an Executive member is absent for three consecutive meetings, without cause, a

vacancy shall be declared.
 
4. Each position on the Executive Committee shall be entitled to one vote, although the position's duties may be shared, e.g. Program Coordinator, Communications Coordinator.
 
5. All Executive Committee members must be members of the association. They shall be elected by a majority vote of members present at the Annual Meeting.
 
6. Term of office is two consecutive years. The term of office of Executive Committee members shall be staggered in order to maintain continuity.
 

7. All Executive Committee members are eligible for re-election for a second term, but no one shall hold the same office for more than two consecutive terms, or four years.

BYLAW IV: Duties of the Executive Committee Members

1. The President shall:

a) call and preside at all general meetings of the association and all Executive Committee meetings, and send out all notices of meetings,

b) ensure that all orders and resolutions of the association are carried out,

c) have joint power with the Treasurer to transact all necessary banking business between the association and its financial institution,

d) instruct all committees in their duties,

e) be an ex-officio member of all committees,

f) have authority to delegate duties to any member of the Executive Committee.
 

2. The Vice-President shall:

a) assist the President and in the absence or illness of the President, shall have the same power,

b) automatically become President if the President is unable to complete her term,

c) be the President-Elect,

d) act as Membership Coordinator, keep membership list up-to-date, and provide list to committees as required,

e) assume other responsibilities at the request of the President.
 

3. The Secretary shall:

a) in consultation with the President draw up the agenda of all meetings of the association and the Executive Committee,

b) record and circulate all minutes of meetings,

c) receive reports of all committees,

d) notify members of the executive Committee and Committee Chairpersons of their appointments,

e) perform all such duties as are usual to the office of Secretary.
 

4. The Treasurer shall:

   a) be responsible for collecting all fees and other money payable to the       association and of depositing same in the name and to the credit of the association in a financial institution designated by the Executive committee,

            b) keep full and accurate accounts of all receipts and disbursements,

            c) have joint power with the President, and when necessary another Officer delegated by the President, to transact all necessary banking business between the association and the financial institution. The signatures of any two of the three designated signatories will be   adequate to authorize a transaction.

            d) submit audited financial statement to Annual Meeting,

            e) chair the Finance Committee,

            f) have all other powers and perform all duties usual to the office of the Treasurer.
 

5. The Past-President shall:

   a) act as chairperson of the nominating committee and submit the prepared slate of officers to the Annual Meeting,

            b) act as liaison to the UPEI FANS club,

            c) assume other responsibilities at the request of the President.
 

6. The Program Coordinator shall:

            a) be responsible for planning at least one annual professional development workshop and one other program during the year on topics of professional interest to the members,

            b) assume other responsibilities at the request of the President.
 

7. The representative of the PEI Home Economics Teachers Association shall:

            a) act as liaison between the association and the PEI Home Economics Teachers    Association,

            b) assume other responsibilities at the request of the President.
 

8. The Communication Coordinator shall oversee a committee that will:

   a) be responsible for preparing the Newsletters, using electronic means of    distribution as much as possible, with input from the members
   b) maintain the association's web-site, and explore new avenues for promoting    the Association, ie: social networking technologies, as appropriate
   c) prepare and distribute press releases about the activities of the Association
   d) assume other responsibilities at the request of the President.


BYLAW V: Elections

1. Elections for officers shall be held at the Annual Meeting by a vote of the membership.
 
2. Nominations from the floor shall be called by the presiding officer, who shall be the Past-President as chairperson of the Nominating Committee.
 

3. If an office is contested, the presiding officer shall appoint two scrutineers to supervise the necessary election which will be conducted by secret ballot.

BYLAW VI: Standing Committees

1. The Standing Committees of the association shall be: Nominating, Archives, Awards and Scholarship, and Finance.
 
2. Committee chairpersons shall be appointed by the Executive Committee at the first Executive Committee meeting after the Annual Meeting, acting on recommendations of the Nominating Committee, if provided.
 
3. Term of service shall be one year, renewable for a second year.
 
4. All committee chairpersons shall submit a written report at the Annual Meeting.
 
5. The Nominating Committee shall consist of two members: the Past President as chair and another member of the Association. It shall prepare a slate of officers and other Executive Committee positions with at least one nominee for each position and obtain the consent of each nominee. The slate shall be presented to Executive Committee for approval prior to the Annual Meeting.
 

6. The Archives Committee shall have custody of the records, history, and archives of the association and shall be responsible for their maintenance and an annual deposit to

the Public Archives of PEI.
 
7. The Awards and Scholarship Committee shall be responsible for administering any scholarships or monetary awards given by the association.
 
 

8. The Finance Committee shall consist of at least three members: the Treasurer, the past Treasurer, and one other person. It shall be responsible for preparing the budget for the Annual Meeting and coordinating any fund-raising activities that may be required. The budget shall be presented to the Executive Committee for its approval prior to the Annual Meeting.

BYLAW VII: Awards

1. Honorary membership is granted by unanimous vote of the Executive Committee from time to time to distinguished individuals who have made noteworthy contributions to some aspect of the profession of home economics but are not members of the association. Honorary members may attend meetings and receive the Newsletter but shall have no voting privileges nor be eligible for elective or appointed office; they do not pay membership fees.
 

2. Awards of monetary value, such as scholarships and prizes, may be established by the association from time to time, on approval of the membership at an Annual Meeting with twenty-eight days notice in writing of the proposed award.

BYLAW VIII: Meetings

1. Written notice of the date of the Annual Meeting shall be sent to each member in good standing at least twenty-eight days before the date of the Annual Meeting.
 
2. Only members in good standing in the fiscal year just completed may vote at the Annual Meeting; credentials will be checked and voting cards issued at the door. Non-members may attend the Annual Meeting, and they may speak upon invitation of the President. Members may vote to exclude non-members from certain portions of the meeting.
 
3. A member may vote by proxy at any general meeting. A reminder of the right to use proxy shall be attached to the motion of the meeting sent to all members. The proxy shall be in written form and shall be applicable to all matters for which a vote is required. Proxies may be carried only by members, and no member shall carry more than two proxies. Proxies shall not be included in the count for quorum.
 
4. At all meetings of members of the Association, every question shall be determined by a majority of votes unless otherwise specified by these by-laws.
 
5. At the request of 10 per cent of the membership, a special meeting shall be called by the President.
 
6. At regular, Annual, and special meetings of the association, 25 per cent of the membership shall constitute a quorum. At Executive Committee meetings, a simple majority of the Executive Committee shall constitute a quorum.
 

7. Written resolutions may be used in place of meetings except where these by-laws specify that the matter is to be dealt with at a meeting.

BYLAW IX: Parliamentary Authority

1. Where the current version of Robert's Rules of Order is in conflict with the PEIHEA Constitution and Bylaws, the latter shall prevail.
 
2. Where the PEIHEA Constitution and Bylaws are silent on a matter, Robert's Rules of Order shall prevail.
 

BYLAW X: Dissolution

1. Upon dissolution of PEIHEA by a vote of three quarters of the members present at a special meeting called for that purpose, and confirmed by a similar majority at a second meeting within 90 days of the first meeting, the assets, after all expenses against PEIHEA have been paid, shall be distributed to one or more charitable organizations or a worthy cause as determined at that time.

BYLAW XI: Amendments

1. Any meeting of the association, by majority vote of those present, may enact, amend, or repeal these bylaws for its own government provided that such bylaws or changes are not inconsistent with the provisions of the Constitution.

2. Notice of such resolutions to enact, amend, or repeal bylaws shall be given in writing to the President who shall send them to the members at least twenty eight days prior to the date of the meeting called to consider the proposed changes.

Revision History: Revised May 29, 1997; October 1, 1998; May 24, 2001; May 15, 2003; October 12, 2005; June 1, 2006, October 22, 2009